Strengthening compliance: Automating CPRA readiness with 150TB governed
With 150TB of siloed data across systems, manual compliance efforts were proving to be inefficient and risky for this top-rated electrical company. They chose RecordPoint for its unmatched connector framework and advanced content search, and transformed the way they manage data, protect PII, and automate CPRA compliance.
Silicon Valley electrical utility organization
A large American electrical company managing 150TB of data across Microsoft 365, OneDrive, Network Drives, and Egnyte. They turned to RecordPoint to automate CPRA compliance, streamline DSARs, and reduce PII risk across five major ecosystems.
“We got an A for our CPRA Program...It felt great to get great feedback on the program we have worked on for two years.”
The challenge
The customer was navigating a perfect storm: tightening privacy regulations, increasing cyber threats, and an overwhelming data footprint. After a recent breach, CPRA compliance became top priority—but their manual, inconsistent processes and disconnected systems stood in the way.
Key challenges:
- Compliance risk: Manual CPRA workflows and DSAR responses were time-consuming and error-prone, exposing the business to regulatory penalties.
- Uncontrolled data sprawl: Decades of unarchived data inflated storage costs and security risks.
- Siloed records management: Disconnected systems and inconsistent classification policies made effective governance difficult.
- Sensitive data exposure: PII was hard to detect accurately, delaying DSARs and increasing the likelihood of false positives and breaches.
The results
With RecordPoint, the organization modernized its data governance, gained visibility into all major platforms, and automated compliance at scale.
They achieved:
- A 90% reduction in cost and time to locate and respond to data requests
- 150TB of data governed with unified classification and retention
- 5 ecosystems under management, including non-Microsoft platforms
RecordPoint’s solution enabled:
- Compliance on autopilot: Full metadata and content search powers fast, accurate DSAR responses and reduces regulatory risk.
- A slimmer data footprint: Terabytes of redundant data were identified and defensibly disposed, cutting storage costs.
- Smarter governance: Automated classification and retention rules streamlined recordkeeping and improved policy enforcement.
- PII protection, perfected: Advanced, customizable detection reduced false positives and improved DSAR workflows.
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