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Govern more than just the Microsoft ecosystem with RecordPoint

RecordPoint governs every system, record, and AI tool - not just what Microsoft can see.
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65+

Out-of-the-box connectors

95%+

Auto-classification accuracy

1

Unified governance platform

Be in the top 5% of companies that actually get value from their AI investments.

Purview governs Microsoft.
RecordPoint governs the enterprise.

Enterprise-wide coverage

Enterprise-wide coverage

RecordPoint

65+ connectors across SaaS, cloud, on-prem, and unstructured systems — plus configurable connector builds.

Microsoft Purview

Governance stops at the M365 boundary, leaving non-Microsoft systems ungoverned.
Full data lifecycle control

Full data lifecycle control

RecordPoint

Automates classification, retention, legal holds, and defensible disposal at enterprise scale — no manual labeling.

Microsoft Purview

Label-dependent governance breaks down at scale — inconsistent, manual, and difficult to defend.
AI governance beyond Copilot

AI governance beyond Copilot

RecordPoint

Discovers and governs all AI systems in use, aligned to NIIST AI RMF, ISO 42001, EU AI Act and more.

Microsoft Purview

AI governance built around the Microsoft ecosystem — Claude, ChatGPT, and shadow AI tools fail outside its scope.

Enterprise coverage

One governance platform for every system
Purview governs Microsoft workloads, but enterprise data doesn’t stop at M365. And because it’s built for IT and technical users, the people responsible for governance are often left without the tools they need. RecordPoint helps you govern your entire data estate – consistently, confidently, and with control.
Purpose-built for records managers and compliance SMEs, not IT administrators
65+ connectors across SaaS, cloud, on-prem, structured, and unstructured data
Configurable connectors for any system that doesn't fit a standard template
Electronic and physical records governed under one unified records management framework

"With Purview, you still have to rely on the end-user to actually apply the metadata. With RecordPoint, it's getting managed regardless of whether the users play ball because you're crawling into the systems and applying the rules."

-Documents and Records Management, Energy & Utilities

90%
Reduction in time and cost for data requests
5
Ecosystems unified under one governance platform

"With Purview, I literally have to do the search. Then I have to export it out. Then I have to upload it and attach it to my email. Then I have to drag and drop every email into a folder and manually save attachments to each of the emails that match the query. That's how cumbersome it is… Hats off to RecordPoint is all I can say."

-Sr. IT Program Manager, Energy & Utilities

40%
Of records identified for compliant disposal
$11M
Annual productivity gains unlocked

Lifecycle governance

Control the full data lifecycle, not just labels
Purview governs records through labels applied to individual items – useful, but not enterprise lifecycle governance. At scale, label-dependent governance breaks down. RecordPoint automates the full lifecycle – classification, retention, legal holds, and defensible disposal – from one platform.
Intelligent, automated classification that applies consistent governance across all data sources
Event-driven and indefinite retention for government and regulated industries
Policy-driven defensible disposal with immutable audit trails and disposal certificates
One cross-platform legal hold model – no migration or multi-step process required

AI governance

The AI governance gap is real — and growing
Microsoft’s AI governance starts with Copilot, but your AI footprint doesn’t. Claude, ChatGPT, Gemini and a plethora of unsanctioned tools are already in play. When governance stops at Microsoft, risk multiplies. RecordPoint gives you visibility and control across your entire AI landscape.
Automatically discover sanctioned and unsanctioned AI systems across the enterprise
Govern AI risk aligned to NIST AI RMF, ISO 42001, and the EU AI Act with RexCommand
Ensure AI tools only reference governed, classified content – never raw or sensitive files
Enforce source-based access controls for both users and AI systems

"[With Purview], the visibility gap is the biggest issue. Beyond that, it's clunky, you have to know exactly where to click, and the reporting just isn't very good."

— VP, Partner

35M+
Records governed to audit readiness
$24M
In compliance risk mitigated

Where RecordPoint delivers enterprise governance that Purview alone cannot match

RecordPoint
Microsoft Purview
Capability
Single governance control plane
Classification, retention, legal holds, disposal, and AI governance in one platform.
Governance spread across multiple Microsoft services with separate configuration models.
Enterprise connector coverage
65+ OOTB connectors – SaaS, cloud, on-prem, structured & unstructured. Configurable options available.
Primarily Microsoft 365; limited outside the Microsoft ecosystem.
Automated in-place governance
Item-level, real-time visibility into policy and control status across all systems.
Reporting can lag; multiple tools required for a complete picture.
Real-time governance visibility
From scattered tools and shadow AI → to a single, complete inventory of AI systems
From scattered tools and shadow AI → to a single, complete inventory of AI systems
AI-driven classification
AI, rules-based, and OCR classification at 95%+ accuracy across all systems.
Trainable classifiers limited to recently accessed content; full data estate not covered.
Unified metadata intelligence
Aggregates compliance and risk metadata across the full data estate, including metadata-poor systems.
Metadata captured from Microsoft environments; fragmented outside M365.
Defensible disposal automation
Policy-driven disposal with immutable audit trails and disposal certificates across all systems.
Disposition review within M365; dependent on correct label and metadata application.
Event-driven & indefinite retention
Supports event-triggered, jurisdiction-specific, and indefinite retention.
Primarily date-based, rigid rules; limited flexibility for regulated industries.
Cross-platform legal holds
Holds applied across all connected systems – no migration or duplication.
Legal hold and eDiscovery primarily within Microsoft 365.
Physical records governance
Physical and electronic records governed under the same framework
No physical records management capability.
Indefinite audit to log retention
Indefinite audit trails that meet regulated industry requirements.
Default 6 months; up to 10 years requires additional licensing.
Shadow AI discovery & governance
Automatically surfaces sanctioned and unsanctioned AI systems across the enterprise.
Focused on Microsoft- native AI; shadow AI outside M365 not covered.
AI governance frameworks (NIST, ISO 42001, EU AI Act)
AI governance aligned to NIST AI RMF, ISO 42001, EU AI Act, and more
Microsoft-aligned posture; limited cross-framework AI governance.
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What would a data breach cost your organization?

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Why leading organizations choose RecordPoint over Purview. Customer outcomes.

Energy & Utilities

90%

Reduction in time and cost for data requests, unifying 5 ecosystems under one governance platform

Financial Services

$11M

Annual productivity gains from identifying 40% of records as eligible for compliant disposal

Energy & Utilities

$24M

In compliance risk mitigated across 35M+ records, achieving full audit readiness

Local Government

Millions

Saved by modernizing FOIA responses with data classification and enterprise search

Ready to go beyond Purview?

See how RecordPoint extends enterprise governance across every system, every record, and every AI tool, including the ones Purview can't reach.
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Common questions about RecordPoint vs Purview

Does RecordPoint replace Microsoft Purview or work alongside it?
What does RecordPoint offer for government agencies and regulated industries that Purview doesn’t?
We already have an E5 Microsoft liense that includes Purview. Why do we need RecordPoint?
How does RecordPoint handle eDiscovery and legal holds differently than Purview?
How does RecordPoint address AI governance beyond Microsoft Copilot?