Choose RecordPoint for effective information lifecycle management
Managing information throughout its entire lifecycle, from creation to disposition, is essential to maintaining regulatory compliance and minimizing risk.
Why choose RecordPoint?
RecordPoint helps organizations manage records and data throughout their lifecycle, regardless of the system. It offers a centralized view of all content sources, from Microsoft 365 to hundreds of other essential business systems. We cover the -vs- essential building blocks for solid data governance: data inventory, data categorization, records management, data privacy, data minimization and data migration.
Solve the data sprawl challenges beyond M365
Medium and large enterprises have a multitude of business-specific applications outside the Microsoft ecosystem, including SaaS platforms like Salesforce, Workday and more. This complexity makes it difficult to understand where data is, making it harder to secure, and lowering overall compliance.
Many competitors focus exclusively on the Microsoft product suite, or a narrow range of platforms, making it difficult to manage all data and records in one place. This leaves companies struggling to centralize policies, setting up multiple systems, and inevitably making mistakes.
RecordPoint connects to hundreds of essential business systems, to discover all your data (structured or unstructured). Once connected, you can quickly gain an exhaustive inventory of your data, identify and secure all sensitive data, and set retention policies to ensure you are compliant.
Enable recordkeeping for instant messaging systems like Microsoft Teams
If you’re relying on instant messages to conduct business tasks that have a high level of risk, like authorizing someone to proceed with a significant decision, you need to take a rigorous approach to ensure records are discoverable and can stand up to any audit or legal proceeding.
Our Microsoft Teams Connector is unique as it captures Teams chat threads along with attachments as a holistic record, rather than many competitors, which relocate files from Teams to a SharePoint-based long-term records repository.
Make better decisions on what data to remove and what data to migrate
RecordPoint can identify high-value and high-risk data when migrated, so you don’t move problematic data. This may include data containing personal information that is no longer required for the purpose it was originally collected, or low-value Redundant, Obsolete and Trivial (ROT) data.
Our team of highly experienced consultants help your organization to restructure, rework or re-think how you’re organizing content. Other vendors simply ‘lift and shift’ when it comes to migrations, with the old structure and organizational paradigms transposed to the new location.
A File Analysis can be run independently of a full RecordPoint platform subscription. File Analysis can significantly improve digital transformation projects by enabling the appraisal of legacy content repositories (such as file shares) and identify a range of data trends and insights. It can be run “at the edge”, allowing data to be processed closer to where it’s being stored.
File Analysis can assess for duplicate records, Redundant, Obsolete and Trivial (ROT) data, records containing personally identifiable information (PII), Protected Health Information (PHI), or Payment Card Industry (PCI) data.
Looking for an AvePoint alternative?
Speak to our expert team to find out how RecordPoint deliver can help you deliver on your data governance frameworks and policies