Confident Physical Records Management
Physical records management is easy in Records365. Work with physical records alongside your electronic records as well with the electronic records module.
Focus on the work that matters.
Our Physical Records Module allows you to create and manage physical records, folders, and boxes in Records365. These physical assets can then be managed with the same rules and policies as content from our other connectors.
Modernize your approach to physical records
Get more from your existing legacy network, systems of record, software, and collaboration platforms with a user-driven, technology-based solution built for speed, efficiency, user collaboration and cost reduction
Work smoothly and decrease manual input by using scanning techniques and hardware that fits your organizations workflows in the office or in the field
From a native browser on your computer or mobile device, Records365 makes it easy to work with a variety of barcodes without requiring additional hardware or software
“The fact that you can manage your paper and your digital records together is fabulous.” – Fife Council
Records365 has the functionality you demand
Compliance Where You Need It
With the addition of the electronic records module and a suite of 11 connectors, organizations can also handle management of electronic records from the same toolset
Risk and Retention
Get more from your existing legacy network, systems of record, software, and collaboration platforms with a user-driven, technology-based solution built for speed, efficiency, user collaboration and cost reduction
“It’s about being able to easily find and retrieve records when you need them, to make sure that you know where everything is, and to ensure that we are using best practice wherever possible.” – Fife Council
Physical, meet electronic for total compliance
Connecting content from all sources, within in a unified user-friendly dashboard
Multiple Content Sources, Managed
Content from multiple sources, such as Dropbox, Box, Office 365, SharePoint, file shares, and more can be managed using a single set of rules and policies, which are used to automatically categorize content and apply the appropriate retention schedule.
Automatic Classification
You can automatically classify your content with Machine Learning capabilities. Less work for you to manage, so you can spend more time being productive.
One Set of Rules
Managing multiple content sources under one set of rules and policies lets your file plan remain unchanged, allowing your disposition schedules to be consistent across all content sources.
Physical Records on Records365
Increase Productivity
End users that work in the way that is best for them are more productive. Their productivity leads to a happier workplace and a higher return on your investment.
Reduce Complexity
Rules-based automation simplifies processes with an easy-to-use interface that empowers end users to be more productive and records managers to govern instead of manage.
Eliminate Risks
Disposing content defensibly not only allows companies to manage their compliance requirements, it also eliminates their compliance risks.
Reduce cost and achieve compliance goals with centralized management of physical records
A further step forward in Fife Council’s vision, departments can holistically see, action, and manage all content from paper and digital sources, saving time and money.
The council had already made the decision to use RecordPoint for the management of their digital records, therefore, when they were looking for a solution to manage their paper records it was a straightforward decision. The council knew that RecordPoint would effectively manage their paper records as well, and that it was consistent with the corporate vision to manage all records, physical and digital on the one platform.
Twelve months since the project scope was first outlined, the council has experienced improved accessibility, protection, security, governance and management of their paper records. Of their original goals for the project, the council’s Information Architect highlights that compliance with statutory and regulatory requirements relating to the council’s information and records has been a key achievement.
