Overview
Available for in the cloud with a suite of connectors to extend capabilities into the cloud and more, Records365 offers a complete solution for information management and governance for SharePoint Online.
Records365 offers a globally standard compliant, rules based records management solution that solves the complexity of record management for SharePoint and Office 365.
Hassle Free Compliance
Records365 brings timely and hassle-free compliance to wherever your information is stored, without relying on cumbersome manual processes or interfering with your business users’ daily tasks.
Key Product Capabilities
Centralized Dashboard
The RecordPoint centralized dashboard provides tools to monitor and assess adherence to policy objectives and compliance rules. The dashboard enables the records compliance team to quickly analyze information jurisdiction, repository, and record type. The centralized dashboard “closes the loop” on the tool set needed to manage an entire information governance program across your record keeping systems.
Rules Engine
The rules engine is at the heart of RecordPoint. Rules are used to evaluate content that is created within SharePoint to identify how to classify, retain and treat content. Rules tie together one or more patterns with a specific outcome. Patterns are used to provide levels of specificity required to identify and group content.
Classification/File Plan
Build your hierarchical Classification or File plans, within RecordPoint. These can be imported from common tools such excel. Disposition schedules can be updated centrally for any records in SharePoint and/or Office 365. Setup of the Classification/ File plan structure is independent of your SharePoint taxonomy.
Physical Records
With RecordPoint you can manage your physical and hybrid records alongside your electronic and hybrid records all in the one interface. Tracking physical records is easy with RecordPoint’s bar-code support and request management function. Physical records and content types are fully customizable to meet your organizational requirements.
Security
Appropriate security and auditing is the cornerstone of a compliant records system. RecordPoint extends the SharePoint security model and inbuilt audit tracking by adding additional features to maintain the integrity of records.
eDiscovery/Holds
Ensure that all content related to an eDiscovery, in your entire SharePoint and Office 365, websites, documents, file shares managed by RecordPoint. You can also use In-Place eDiscovery in hybrid environment to search on-premises and cloud-based records in the same search.
Export/Import/Transfer
RecordPoint supports the transfer of your records to a standard specific format, currently the supported format is based on the VERS specification.
Auditing and Disposal
RecordPoint Auditing displays the auditing information collected from SharePoint to show whether business rules are being followed and ensure that unauthorized activity can be identified and traced.
Manage the disposition of records and files that have reached the end of their retention.
Open Standards – JSON/REST
RecordPoint has been built with an open API, this means you can access much of the functionality of the engine through well known standards. The API can be used to perform migrations, reporting as well as building your own RecordPoint applications and connectors.
Security Features
RecordPoint takes the security of your data very seriously. As you can see from our impressive list of certifications with some of the most popular data management standards in the world, we take every effort to ensure your data is completely secure with all of our products.
- RecordPoint’s cloud offerings are built on Microsoft Azure, with data centers certified to the highest industry standards ensuring your data is safe.
- All traffic between Records365 and Office 365 is encrypted.
- Choose from global locations to co–locate your records in the same data center as your Office 365 tenant.
Extend Core Capabilities
Our core platform already brings a tremendous amount of additional functionalities to your record management workflows, but we offer a suite of special connectors to give you even more options.
Have Questions?
If you aren’t sure which RecordPoint product is the right fit for your business, our team is happy to help. We also have a large network of partners you can work with. Just contact us or one of our partners and we’ll discuss your requirements and recommend the best solution for you.
Unifying All of Your Content Sources