Ace In The Hole Features
Features and advantages that set us apart from everyone else.
Give life to your records management.
Boost productivity. Increase bottom line. Make end users AND records managers happy.
It’s all in a day’s work with Records365.
See the features that makes Records365 the easy, modern and trusted records management solution available.
Key Features
Centralized Dashboard
Monitor and assess adherence to policy objectives and compliance rules. Enable your records compliance team to quickly analyze information jurisdiction, repository, and record type. “Close the loop” on the tool set needed to manage an entire information governance program across your record keeping systems.
Rules Engine
The heart of RecordPoint. Rules are used to evaluate content created within SharePoint to identify how to classify, retain and treat content. Rules tie together one or more patterns with a specific outcome. Patterns are used to provide levels of specificity required to identify and group content.
Classification/File Plan
Build your hierarchical Classification or File plans. Disposition schedules can be updated centrally for any records in SharePoint and/or Office 365. Setup of the Classification/ File plan structure is independent of your SharePoint taxonomy.
Security
Appropriate security and auditing is the cornerstone of a compliant records system. RecordPoint extends the SharePoint security model and in-built audit tracking by adding additional features to maintain the integrity of records.
RecordPoint will help MHRA take control of our vast stores of important data, realise organisation-wide compliance and help us maintain our position as a world leader.
– John Quinn, CIO, Medicines & Healthcare products Regulatory Agency (MHRA)
Physical Records
Manage your physical records alongside your electronic records all in one interface. Tracking physical records is easy with RecordPoint’s bar-code support and request management function. Physical records and content types are fully customizable to meet your organizational requirements.
eDiscovery/Holds
Ensure that all content related to an eDiscovery, in your entire SharePoint and Office 365, websites, documents, file shares managed by RecordPoint. You can also use In-Place eDiscovery in hybrid environment to search on-premises and cloud-based records in the same search.
Open Standards – JSON/REST
RecordPoint has been built with an open API, this means you can access much of the functionality of the engine through well known standards. The API can be used to perform migrations, reporting as well as building your own RecordPoint applications and connectors.
Auditing and Disposal
RecordPoint Auditing displays the auditing information collected from SharePoint to show whether business rules are being followed and ensure that unauthorized activity can be identified and traced.
Manage the disposition of records and files that have reached the end of their retention.
Resources For Getting Started
Records365 overview brochure that explains the records management solutions that help businesses manage their regulatory, legal and information governance requirements for electronic and physical records.
Embracing a digital-first path to gain control over new forms of content and communication